The confinements have led to teleworking and therefore your premises have become too large and therefore represent an unnecessary expense or the evolution of your business has led you to hire and therefore you need a larger premises… You must clearly guide your expectations before to undertake this adventure made of questions, visits and sometimes even stress in a context of rapid organization!
The time has come for you to change places. From the choice of your new space to the specific movement of all your equipment, a move is not improvised.
Know your needs to find the ideal place
Before packing your bags, you must be clear about the needs of your business in view of the different options of premises that you have at your disposal. For small businesses, startups, VSEs/SMEs, there are several options. Start by listing your expectations first to select interesting structures faster. The more keywords a search contains, the more specific results are obtained, regardless of the field of activity. Companies that already occupy a work space can, depending on the evolution of their workforce, look for a larger, more open, less eccentric space…
Coworking, for small structures
For companies with few employees, coworking spaces can be a good investment. Open to several companies working side by side, these workplaces are organized simply and efficiently. Already furnished upon arrival, these offices provide tables, armchairs, and printers, and offer the ability to more easily link contacts with neighboring coworker teams to expand your network. Another advantage of coworking: its price. Significantly less expensive than those rented individually, these multi-business locations offer lower rates. Coworking spaces also make certain services available to their occupants free of charge. Sometimes coffee machines, sometimes sports or rest rooms or even meetings, which can be booked online for free. So many nice little touches that will appeal to small teams without significant work devices or even telecommuters.
Rent your own premises for more freedom
If being around other businesses is more of a hassle than a boon to you, you should look elsewhere. Unless you choose to buy your offices, which means that your turnover is high enough to amortize the return on this important investment, you can choose to rent. This choice may be a suitable option. You will be calmer than in a space where others are busy around you and without having to restrict your personnel or material needs if others are already occupying the space. However, the furnishing of said space may still be your responsibility and the decoration of the premises is not always as free as you might expect. Each rental space has its specificities. Therefore, it is necessary to refine your selection criteria as much as possible because, unlike coworking spaces, this type of occupation implies several bills and more responsibilities.
The nuances of leases for your business
Who says coworking space or offices for rent says rent to pay. Unless you have chosen to buy, be prepared to pay a specific amount each month. For the “administrative phobics”, coworking has the advantage of having a single invoice, for the same amount to be paid every month. On the contrary, a separate space in a building involves several bills: water, rent, electricity, etc. Responsibilities vary by contract, but generally any tenant remains responsible for any damage to the premises. In general, coworking seems freer and easier to finish. Unlike a traditionally rented office, the contract with a coworking space is included in the sublease. Insuring your business is a priority in both cases. It must be taken into account that the visit to the future facilities is usually decisive. Shared workspaces can accommodate too many companies and be inadequate, just as a separate room might not contain the desired space. Contract signing times last about a month. So plan ahead enough.
Business relocation logistics
Your choice is made! Coworking or not, once you have made your decision and signed the contracts, you have to pack your bags… (Specify that we are mainly talking about small structures) If you have little equipment, about ten laptops, a large computer printer and above all, a pile of cables and papers, suitcases can be enough to store these effects and move relatively quickly. If you organize as a team, each one carries their equipment, their accessories and each one carries a more or less large bag. Everything can go very quickly, with little luggage, a taxi or a rented vehicle can take your team and your employees to the new address. Charging is ultimately the trickiest step, and in most cases is done on the street at high speed, so be as organized as possible!
Professionals to move large structures
Medium and large structures with a lot of equipment can absolutely use the services of moving professionals. Some companies specialize in moving companies, such as JLC Déménagement in Noisy-Le-Grand or Portakabin. Other famous structures such as the Gentlemen du Déménagement or Euroflash Déménagement also take over the companies. For example, Les Déménageurs Bretons carry out transport between sites, handling, assembly and disassembly, but also offer support programs. This company carries out, in particular, feasibility audits, inventories and advice, as well as feasibility studies.