Gradually the team grew. In order not to lose productivity, we must be better organized than ever. This is what we do.
It took me too long to implement these improvements. We have had the tools for a long time, but there is an important nuance. It’s one thing to have them and another to use them.
I would say years ago we moved communication to Slack. How most start-ups barely use email internally. We also started organizing tasks with Asana years ago. This was the post I shared at the time about the experience of the first few weeks. I was not at the top and little by little we gave up Asana.
We’re back in Asana with Kanban
All tasks are organized by projects. Each project has a team. Each task is in a different phase:
- homework box: everything we want to do but it is not urgent yet. It has to be done at some point. Sometimes they already have a manager but rarely a date.
- Soon: in the “task box” part, over time, many tasks will accumulate. To filter the most important from the least we have this phase. These are the tasks we want to tackle shortly.
- Above: the name already indicates it. We are currently working on these issues. It’s to make sure we’re working on the right things.
- To examine: once the previous phase is finished, it is time to review the result. He can then go to the endgame or go back to “it” again if he needs improvement.
- Clever: the name suggests. The task is ready. We are satisfied with the result and we can consider it finished.
Every meeting with Asana to review
I’m getting used to having Asana open during team meetings. This way, we review topics and flag new ones as they arise. In the past, some tasks were overlooked due to lack of real-time documentation. Task tracking is now much easier.
We work in sprints for certain tasks
Kanban is one method and sprints are another for tackling tasks. Sprints require advance planning and Kanban allows you to be more flexible by changing priorities on a daily basis if the situation calls for it.
We are going to do an experiment where we work in Kanban mode but we apply sprints for a group of tasks. In the sprint we have at the moment, we want to launch our two new ads and to do this, finish everything necessary: texts, photos, video, preparation for sending to Amazon, Amazon Ads campaigns, etc.
You will see that what we do except for the last point is probably not much different from the number of organized teams. For us it is an experience and I have the feeling that this time we will have the discipline to continue. There is an important difference with the situation two years ago. Now I also actively use Asana. Let’s see how things go.