New year 2022! Assessment after 3 months… So on the resolution side? Where are you ? No more unfulfilled resolutions, place for action and organization… Here are some concrete and pragmatic tips to optimize your time: a rare and yet so essential resource for you entrepreneurs!
Tip #1: Identify Your Productivity Killers
Objective: efficiency and productivity gap
For the possible ones, we mainly send back the multiple digital notifications: email, FB, twitter, emailing, newsletter but also your telephone requests for useful information… Arriving by the hundreds every day, this continuous stream of notifications can create a potential atmosphere of stress and anxiety, even a feeling of frustration and worry. According to a study by the firm Radicati, he named many daily emails was 72 in 2014. It now appears at more than 100. So you receive about 7 emails per hour, or one email every ten minutes .
Are you working on a strategic document or are you sometimes preparing an important business proposal that requires strong concentration? Cut yourself off from all applications that are sources of incessant notifications: smartphone, twitter, Facebook, etc. so as not to put any interruptions online.
Tip number 2: neutralize them!
Some logic exists with Boxti.me, which allows them to focus on a point of view, all in this cut (the application of the automated way to potential notification sites) from all social network or entertainment type sites. A countdown (installed and visible on your desktop) is also located where you started the mission, in order to assess the exact time of completion of the mission, without any notification or digital interruption.
This type of tool will allow you to realistically estimate the time it will take to complete your tasks, so that you don’t feel any frustration. For example, you want to update the text of an entire section of your website, launch the tool and examine your completion time. Time the different stages: design, writing and proofreading…And challenge yourself!
Set yourself delimited and time-scheduled objectives: do not hesitate to divide your objectives into sub-objectives and work in several sessions in the realization of a task (for example, 2 times 45 mn). And above all, don’t stay too long in front of the screen!
Tip number 3: Note, note, note to remember everything
Objective: empty and relieve your RAM as much as possible
You have a new idea in the subway, in bed, while drinking your morning coffee, quickly jot it down! Your beer is made up of a long-term storage memory and a short-term memory (working memory also called “random memory”). The latter can easily play tricks on you, when you are multitasking or ultra solicited by a couple of multiple human notifications (discussions, entourage etc.) or digital (FB, Twitter, Alerts, sms…).
A practical tip: write down everything via your smartphone thanks to a centralized and fully synchronized note system in the Cloud, allowing you to have your notes on any device: smartphone, laptop, tablet, etc. You can use Evernote to archive and sort all your data and thus constitute your personal Big Data.
Above all, don’t clutter your mind with endless virtual to-do lists that only frustrate you, discourage you and end up making you feel guilty.
Tip 4: Prioritize the tasks of the day! And just do them.
Objective: to know that you sometimes make a priority of every morning
The day before, also take the time to take stock of the urgent and important tasks and listen to them. List them in such a way as to specify by explaining the concrete action to be carried out. try to do them in the morning and early in the day. A plan: do it! If you tend to procrastinate, tell yourself that you are all to do at least 1%, you will see that you are all quickly chained and completed your task.
Ruse 5: choose the best tools once and for all!
Objective: adopt the best tools for your work process
E-mail : To remind you of the urgent and important tasks of the day, you write an email the day before with the subject of the concrete and urgent task to be done. Once the task is done, you just need to provide the mail.
Trello: for secondary tasks (not immediately actionable) related to the realization of a project. In Trello, you can plan the tasks and different sub-tasks to be carried out over time, in order to have a global and above all visual view of what you need to do, plan and what is in progress.
Evernote, Dropbox…etc… And finally archive and constitute your personal Big Data (database and staff knowledge, CRM…) in such as Evernote. For example, your tools to be tested, your procedures, your customer knowledge or your marketing watch, competitor watch, etc.
Hose drive: to track the status of your prospecting.
Note: beware of tools that will never do the job for you. After having fixed and chosen your working method, it is very useful to choose the right tools. Don’t forget that the tools are at the service of your method and process and not the other way around. You are masters of your tools!
Tip 6: Well-organized daily planning
Objective: to have a more well-balanced day
In short, one of the best tools to optimize your time remains the traditional Agenda (or the To do list), whether virtual or paper.
The objective is not to have a complete agenda of appointments, but an agenda with the “right” appointments at the right time. This does not mean that there are bad appointments, but rather a type of appointment for a specific time slot. In order to make the right appointments at the right times, you need to know yourself well.
Identify the niches where you are most productive to produce, create a proposal or a strategic document, to have lunch with a privileged member of your network, to have breakfast with a prospect, weekly team meeting or to do your monitoring marketing.
** You are most productive in the middle of the week and at the beginning of the morning: set your “personal work” appointments with “yourself” every Tuesday from 8 a.m. to 9 a.m. and every Wednesday from 8 a.m. to 9 a.m.
These slots will be reserved for all your background documents (partnership, working document, documentation on methodology, etc.)
** Monday morning: you are most suited to the latest web scanner, reserve 1 hour in your agenda to scan all the news of the week. Save every Monday morning at 7:30 a.m. to review all the important updates for this week.
** Friday: um weekend, set your favorite appointments with the privileged members of your network!
See you soon for new tricks!