With an average transfer every 3 to 5 years, companies are regularly faced with the important choice of leasing new facilities. Is the taking of a new surface only done based on a surface need linked to a budget? Of course, no! Many issues are hidden behind the choice of new premises. Let’s find out to what extent certain elements can be decisive in the decision.
Transportation time over all
80% of company moves are carried out less than 50 km away so as not to bother employees too much, but sometimes you have to think about more than just distance when you want to find the premises. First, you need to consider accessibility, whether it’s road access (if your employees are used to using their car) or public transportation. The choice of a company for an employee is sometimes played out in the time it takes to get there in the morning/noon/evening. The extra ¼ hour can allow you to eat breakfast, take the kids to school, be able to come home at noon for free lunch, or even allow you to sleep a little while… you want to take a long trip, so check that the time of transport will not be too affected.
The presence of parking space.
In the same way, you can check the presence of car parks and their cost. In some areas, parking spaces are clearly becoming an issue. The cost of parking spaces, if not planned, can very quickly increase the bill… both for the employer and for the worker. As an employer, you will be forced to fill places for travel functions. The rest of the employees will feel obliged to use public transport or assume the cost of parking, which means a reduction in purchasing power.
The pleasant work environment
Depending on the age, position, ambition and psychological profile of each one, the work environment influences motivation and performance at work. The framework takes into account 2 environments:
- interior environment: landscaped partitions called “open space” or compartmentalized offices, these decisions will have repercussions on the company’s philosophy, the work environment, the company’s image and/or management control
- outside environment: premises surrounded by gardens or in the heart of the city? This will affect the breaks for “cigarettes” or the moment of the “lunch break… Another point to take into account.
It is not to be taken lightly, since according to recent studies, the work environment represents the second criterion of choice in addition to the remuneration for choosing a company. The first is the type of contract.
The cost of rentals and the surface
Indeed, these continue to be one of the first elements to take into account, but above all it is necessary to guarantee that the objectives that this budget allows are achieved thanks to those who make up the company. Keep in mind that you can modulate the necessary space according to the way you work internally. For example, if you want to set up telecommuting and rotate by presence, nothing forces you to think of your premises with the same surface area and 100% occupancy. Also, do not hesitate to see if the way your premises are arranged corresponds to the use you are going to make of them. You will not necessarily need the same area depending on whether you can create a large open space or want to have more individual offices.
Local shops and security.
This may seem subsidiary, but the presence of local businesses plays a decisive role in the well-being of certain employees. Being in an area where you can order delivery or just be able to pick up something delicious near the company is a certain convenience for employees who don’t want to cook their own food.
In the same way, security can represent an additional comfort for those who do not feel in danger at night, for example. Therefore, the external environment plays an essential role that you should not neglect.
The duration of the rental
While the trend has long been to just take premises on a 4/6/9 lease, many other possibilities have emerged, such as having temporary leases for one day or multiple months. In particular, this must take into account the fact that your team will eventually grow or shrink rapidly or that you have no vision for the future. Anticipating larger venues can also represent a solution.
Some places also offer you access to places with services and equipment that, therefore, must be accounted for in the rental price. Otherwise you would have to provide them yourself and therefore the price per m2 alone is not necessarily significant.
All factors have an impact on each current or future employee of the company, which will also influence the results of the company… Like a political leader, the manager must take into account the social and financial criteria of his employees . .in choosing new premises.
Do not forget the essential: the leader gives the direction and the employees make the company.